Legal Secretary

AJ Chambers are working with a top law firm who have a vacancy for a Legal Secretary within their Real Estate department based in their Reading office.

The role is part of a job share working 3 days a week, fully office based.

Key Skills/Qualifications:

• RSA stage 1 or 2; Min. 60wpm with min. 80% accuracy; Audio and copy typing skills

• Good written and spoken English; polite professional telephone skills

• Good working knowledge of word

• Confidentiality essential

Experience Requirements:

• Specialist property legal experience and good general secretarial experience essential

• Excellent organisational skills

• Pays attention to detail

• Team player

• Well organised

• Flexible - willingness to work late if needed

• Able to work effectively under pressure / meet tight deadlines

• Able to adapt to new technologies and working methods

• Professional and confident approach

• Enthusiastic, friendly and helpful

• Pro-active and able to use initiative

• Good communicator

GENERAL DESCRIPTION OF JOB

• Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing

• General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer's clients & cases

• Professionally answering internal and external telephone calls and efficient message taking

• Keeps own and lawyers diaries up to date. Book meeting rooms as necessary

• In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with

• Provides holiday/absence and pressure cover for other secretaries as needed

• Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer

• Is familiar with and adheres to firm's policies and procedures

• Willing to undertake all jobs to ensure smooth running of office

Other

• Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc)

• Amending leases, contracts and reports. Collating documentation ready to send out to client

• Obtaining precedents from books or online

• Land Registry applications

• Prepare draft SDLT returns

• Submit SDLT returns on line

• Undertaking billing monthly including preparation for narratives from the system

• Letters and emails

• Managing monthly reporting for major clients

• Regular updating of deeds bible for major clients

Overall knowledge of a whole general commercial property transaction is also important.

For more information please contact Danielle Gill.