Purchasing Administrator

Purchasing Administrator (Immediately Available)

• Location: Bedminster, Bristol
• Salary: ~ £25K (temporary, with potential to go permanent)
• Hours: 37.5 / week
• Start Date: 28th October

Join a family-owned business in Bedminster - they are looking for a dedicated Purchasing Administrator to handle their administrative duties efficiently and keep records meticulously updated.

Responsibilities:

• Track and manage order, ensuring timely delivery of all goods and services
• Liaise with Purchase Ledger to process supplier invoice queries, ensuring timely approval for payment.
• Creation of all special codes
• Dealing with incoming enquiries from both internal and external sales team
• Answering queries from suppliers
• Ordering and despatching all sample orders
• Maintaining stock uniformity
• Maintaining weights/packaging/barcode details
• Obtaining images for all new stock lines
• Ordering company stationery and reporting on spend
• Support general office administration tasks, such as answering calls, scheduling meetings, and handling documentation.

Personal Attributes:

• An understanding of Procurement and a distribution business would be advantageous
• Proactive, with a strong sense of initiative.
• Ability to manage multiple tasks and prioritise workload independently in a fast paced environment
• Proficiency of Microsoft office package including Excel, Word and Outlook
• Ability to work independently and as part of a team.
• Excellent customer service skills with a strong focus on customer satisfaction
• High level of integrity, with the ability to maintain confidentiality.
• Strong focus on accuracy and delivering quality work.
• Problem solving skills for resolving supplier and procurement issues
• Conscientious with a good eye for detail
• Common sense approach to problem solving
• Good numerical and written communication skills
• Excellent telephone manner
• A ‘can do’ attitude

Qualifications and Experience:

• Previous experience in a purchasing, procurement, or administrative role.
• Experience in inventory management, supply chain, or logistics is a plus.
• Basic understanding of procurement processes and best practices.
• This is an ideal position for someone looking to further a career in administration in a busy Buying department taking in excess of 500 calls per week.
• Proactive, with a strong sense of initiative.
• Ability to work independently and as part of a team.
• High level of integrity and ability to maintain confidentiality
• Strong focus on accuracy and delivering quality work