Personal Secretary

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

Our purpose:

Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.

Our values:

• Caring, safe, respectful

To find out more about NHS Ayrshire and Arran please click here - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An opportunity has arisen for a permanent Personal Secretary based at The Lister Centre at University Hospital Crosshouse.

What you will do:

An exciting part-time opportunity has arisen in our Equalities team (part of our wider Patient Experience Team) for a personal secretary. You will be responsible for maintaining an efficient, effective and comprehensive administrative service and establish robust systems and processes to support Equalities and Patient Information Leaflets (PILs) activity across NHS Ayrshire and Arran.

You must have an understanding of corporate governance processes and relevant experience working in a similar position.

It would be desirable to have an understanding of the health and care sector.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

With an HNC or SVQ3 qualification in Secretarial Studies/Business Administration or equivalent experience, you will be computer literate having an advanced knowledge in the use of Microsoft Office Software packages. A key responsibility will be maintaining accurate records via our PILs spreadsheet and Translation and Interpretation spreadsheet.

If you have the above skills and experience partnered with good interpersonal, problem solving and analytical skills, are confident in your written and verbal communications and are a team player, we would love to hear from you.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

20 hours per week

If you want to find out more about the role, please contact Elaine Savory Service Manager Tel: 01563 826438

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on JobTrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
• NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.