Executive Assistant

Position: Executive Assistant/Office Manager (Full-Time, Permanent)

Location: Manchester City Centre

Hybrid: 4 Days in the office / 1 Day WFH

Our client, a fast-paced and growing company based in Manchester city centre, is seeking a proactive and organised Executive Assistant/Office Manager to join their dynamic team. This brand new, office-based role offers variety and development opportunities for the right candidate. The company operates in the digital construction industry, and the team has an excellent reputation within the market. You'll be joining a team of 20, who have plans to grow to 25 by next year.

Key Responsibilities:

• Overseeing the implementation and management of employee benefit documentation.
• Handling complex diary management for directors, organising meetings, and scheduling board meetings.
• Managing personal and business-related tasks for directors, including errands and reminders.
• Acting as the first point of contact for all visitors and clients, providing a warm welcome and ensuring a positive first impression.
• Managing office security by adhering to health and safety procedures and building protocols.
• Handling general administrative tasks including filing, archiving, photocopying, and document management.
• Managing postal correspondence, distributing mail, and arranging couriers for UK and international deliveries.
• Organising company events, including social events, trade shows, and roadshows.
• Arranging meetings, booking rooms, and preparing agendas and minutes for management team meetings.
• Organising complex travel arrangements, both national and international, and managing expenses for directors.
• Acting as a liaison between staff and directors, ensuring smooth communication.
• Managing facilities, including liaising with external contractors and handling insurance policies and business-related contracts.
• Supporting HR-related inquiries and managing employee records, appraisals, and new starter inductions.
• Assisting with the recruitment process, including performing reference checks and issuing contracts.

Person Specification:

• Previous experience in Office Management and Personal Assistant roles.
• HR experience or an HR qualification is desirable but not essential.
• Strong attention to detail and ability to work autonomously.
• Excellent time management, communication, and customer service skills.
• Proficiency in the Microsoft Office suite and strong organisational skills.
• Experience in handling confidential information.
• Ability to multitask and prioritise tasks effectively.
• Experience with international travel arrangements is beneficial.

This is a fantastic opportunity for someone looking for a varied and challenging role in a company where no two days are the same. The salary is £30,000 - £37,000 per annum and this role is four days in the office, with one day working from home.

This role will ideally start on 25th November, and interviews will take place on 25th October in Manchester City Centre.

Lily Shippen – Leading Executive Assistant and Office Manager Recruitment in Manchester.

At Lily Shippen, we specialise in recruiting top Executive Assistants, Office Managers, PAs, and Business Support professionals in Manchester and across the UK. Our expert recruitment services cover temporary, permanent, and fixed-term contract roles, ensuring our clients find the right talent to support their business needs. With offices in London and Manchester, we provide recruitment solutions across the UK, including international and remote roles.