HR Officer - MLC 2499

View Vacancy -- HR Officer - MLC 2499

Open Date

10/10/2024, 13:00

Close Date

03/11/2024, 23:55

Research Institute

MRC Mary Lyon Centre

Research Institute / Unit Information

The Mary Lyon Centre at MRC Harwell (MLC) is located in an expanding science and innovation campus in Oxfordshire and is an internationally renowned centre at the forefront of genetics research. As the hub of the new National Mouse Genetics Network, the specialist facilities and capabilities of the MLC support a number of research groups across the UK to accelerate our understanding of human diseases, such as cancer, developmental disorders and neurodegeneration.

UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, more information can be found at www.ukri.org

Band

MRC - 5

Location

Harwell Campus, Oxfordshire

Salary

£28,498 per annum

Contract Type

Permanent

Job Type

Administration & Management

Full Time / Part Time

Full Time

Job Description

Overall Purpose:

To assist in providing a professional and proactive Human Resources service to the Medical Research Council (MRC) units based at Harwell. To provide a full lifecycle of HR activities for the following units, with the HR team's support; the Mary Lyon Centre (MLC), the Centre for Macaques (CFM), the Research Complex at Harwell (RCaH) and the Nucleic Acid Therapy Accelerator (NATA).

Please note that the HR Officers' main duties/key responsibilities will be assigned to ensure that each employee is contributing to the team's collective workload, while also encouraging individual accountability. This will also include additional project-based requirements of the business.

Main Duties/Key Responsibilities:

• Manage the administration for all recruitment campaigns, liaising with recruiting managers on their vacancies and working closely with the UKRI Recruitment team to identify suitable media etc, planning recruitment campaigns, entering data onto our internal recruitment system, monitoring applications, compiling shortlisting packs, coordinating and administering invite to interviews, meeting and greeting candidates, conducting right-to-work checks and liaising with the UKRI Immigration team to ensure compliance with immigration legislation
• Make verbal job offers and introduce the onboarding process
• Administer the onboarding of all new employees, including creating employment contracts, right to work checks, new starter forms and, monitoring the progress of pre-employment checks and liaising with the hiring managers
• Promote the MRC/UKRI's reputation as the 'best place to work'
• Coordinate induction plans and HR sessions with new starters
• Coordinate the first-day induction process for all new starters
• Deliver the HR and Finance monthly induction
• Monitor and apply HR and recruiting best practices/processes e.g. probations etc.
• Undertake all administrative duties related to the employee lifecycle, liaising with UK Shared Business Services (UK SBS) if required
• Undertake the monthly payroll administration, ensuring that all changes are notified to Payroll in a timely manner
• Monitor and manage the HR shared email inboxes
• Act as a first point of contact to provide HR support and advice to all employees for general HR e.g. HR queries, recruitment issues, etc, ensuring adherence to UKRI and MRC policies and legislation
• Liaise with employees on family leave, dealing with queries and providing information and assistance on the application of the policy, and processing all paperwork as required
• Coordinate medical screening appointments and manage the occupational health database and portal, including the coordination of regular health surveillance activities
• Timely minute taking for operational meetings and the coordination of any relevant documentation and diary management
• Act as a note-taker for formal meetings, as and when required
• Coordinate and monitor all mandatory training and coordinate on-site training courses
• Arrange the onboarding and necessary paperwork for visiting workers, providing logistical support if required
• Analyse monthly reports on fixed-term contracts, managing the starting and ending of these roles in accordance with policy and current legislation, and ensuring at all times that the appropriate process is followed
• Monitor sickness absence levels, highlighting to managers where employees exceed the UKRI sickness absence monitoring points. Provide assistance, advice and support to managers on sickness absence management issues where necessary including practical involvement in meetings and discussions.
• Ensure adherence to an effective leaver process, including leaver paperwork for all leavers and ensure changes are notified to Payroll in a timely manner
• Provide analytical and detailed reports to the HR team
• Act as a point of contact for all employees, building influential relationships
• Undertake any other duties/projects to support HR activities

The post-holder will:

• report to the Deputy Head of HR and work as part of a team of three HR Officers
• work with all teams at the MLC, CFM, RCaH and NATA
• be the first point of contact for UK SBS
• work with colleagues at UKRI

Person Specification

Education/Qualifications/Training Required:

Essential:

• HR and recruitment experience

Desirable:

• CIPD qualified

Previous Work Experience Required:

Essential:

• Experience of working within an HR team
• Minimum of two years' proven generalist HR experience
• Minimum of two years' proven work experience as a recruiter (agency or in-house)

Desirable:

• Experience of working in an academic or research environment
• Familiarity with HR and recruitment systems

Knowledge and Experience:

Essential:

• Hands-on experience with the full lifecycle of recruitment
• Computer literate, with good experience with Microsoft Office applications, particularly Outlook, Word and Excel
• Ability to manage your own workload
• Ability to work within a small team and between teams within the MRC and wider UKRI
• Excellent time-management and organisational skills
• Problem-solving skills
• Highly developed interpersonal and communication skills, with the ability to communicate effectively, both verbally and in writing, with individuals at all levels
• Excellent attention to detail
• Ability to understand the sensitive nature of the work and always maintain confidentiality
• Knowledge of immigration/right-to-work requirements

Desirable:

• Experience of working with Oracle HR system

Personal skills/Behaviours/Qualities:

Essential:

• Good communication skills (verbal and written)
• Personable
• Professional attitude
• Can-do attitude
• Flexible approach
• Strong time-management and organisational skills
• Ability to plan and proactively identify any concerns
• Ability to work independently and with other team members

Further Information

Equality & Diversity:

The MRC values the diverse skills and experience of its employees and is committed to achieving equality of treatment for all. Our objectives are that all individuals shall have equal opportunities for employment and advancement on the basis of their skills, aptitudes and abilities. The MRC is committed to the engagement and retention of the best possible talent and to creating an environment that encourages excellence in scientific research through good equality and diversity leadership and management.

Corporate/Local Responsibilities & Requirements:

The post-holder must at all times carry out their responsibilities with due regard to the MRC's:

• Code of Conduct
• Equality and Diversity policy
• Health and Safety policy
• Data Protection and Security policy

The above lists are not exhaustive, and the post-holder is required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act professionally, cooperatively and flexibly in line with the requirements of the post and the MRC.

The MRC is a unique working environment where scientific researchers and professional support staff can actively partake in world class innovation and collaboration opportunities and their skills and knowledge through accessing a wide catalogue of training & development, including professional registration with the Science Council.

In addition, MRC (part of UKRI) provides its community of employees access to a whole host of useful benefits, including a defined benefit pension scheme and excellent holiday entitlement (30 days plus 2.5 privilege days & 8 bank holidays), family friendly policies (6 months full pay maternity & adoption leave), a range of shopping/travel discounts, access to our Employee Assistant Programme Scheme, Health and Wellbeing Support and a salary sacrifice cycle to work scheme. Please follow this link to find out more - Benefits

Our success is dependent upon our ability to embrace diversity and draw on the skills, understanding and experience of all our people. We warmly invite people from diverse backgrounds and heritage, including people who identify as having a disability, to apply for a role that excites them. As "Disability Confident" employers, we guarantee to interview all applicants who have disclosed they have a disability and who meet the minimum criteria for the vacancy.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research. Whilst you may not have direct involvement in this type of research, you should consider whether this conflicts with your personal values or beliefs.

We will conduct a full and comprehensive pre-employment check as an essential part of the recruitment process on all individuals that are offered a position with UKRI. This will include a security check and an extreme organisations affiliation check. The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

Location: Didcot, GB

Posted Date: 10/25/2024