Personnel Coordinator

The Personnel Co-ordinator is responsible for supporting the EMEAA Project Delivery team withexecution of all personnel logistics relating to project assignments, encompassing all aspectsof the mobilisation and demobilisation for personnel working in conjunction with HR andoperations team. Assisting in various other tasks to ensure that the personnel function runssmoothly and efficiently.Role specific responsibilities To assist with ensuring that all personnel mobilising to projects have the correct training,visas, documentation to meet the project requirements. Assist with the process of obtaining second passports, visa applications and workpermits. Assist with manning assigned projects with competent, certificated and medically fitpersonnel in accordance with Company and client specific requirements. Liaising with the operations team for scheduling and facilitation of personnel changes. Track and record comprehensive and accurate personnel movements for projects onpersonnel tracking system - Solab, recording accurate personnel changes, personnelavailability and any uplifts. Maintain all offshore personnel records and certification on Solab, ensuring allnecessary documentation is available and valid, conduct competence validationchecks. Manage global travel arrangements and in-country personnel logistical requirements. Focal point for travel providers, coordinate accommodation, travel and organise anyother logistical requirements for project personnel. Ensuring the best and most cost effective travel options are selected so that commercial margins for mob/demob feesare achieved. Prepare project assignment conditions, travel letters and any other travel or projectinformation. Support the project team with cost tracker accuracy and finance with accurate payrollinformation. Dealing with any associated payroll queries and re-directing queries to HR or payroll asnecessary. Validate and approve offshore personnel timesheets and expense claims, recordingexpense claims for project approval. Raising purchase orders and validating costs. When required, provide support with agency offshore recruitment activities, sourcingsuitable personnel. Record offshore personnel holidays or leave requirements in Solab. Order, log and arrange delivery (if necessary) of PPE requirements for field personnel. Attend and minute weekly operations meeting and other project meetings as required. Supporting project specific work and new initiatives across the business. Suggest improvements on areas the personnel team can operate more efficiency. Participate in out of hours on-call rota and participate in the department and emergencyon-call response rota.
Job Specific Education Required: Good level of standard grades or HNCWork Experience Required: Experience of working in a fast-paced personnel logistics department preferably withinthe Energy sector Experience of visa applications preferably Work visas/Permits/ResidenciesSkills & Knowledge Required: Able to use own initiative and self-motivated with excellent time management Capable in working under pressure, to deadlines and operate in a fast-pacedenvironment, handling multiple assignments simultaneously to meet deadlines A "can do" positive attitude, with a focus on delivery Excellent communication skills - oral and written Strong problem solving and decision-making skills Flexible team player with the ability to work as part of a team Highly organised and efficient with attention to detail Honest, trustworthy, confidential and discreet

ADZN1_UKTJ

Location: Burnley, GB

Posted Date: 10/24/2024