Marine Personnel Assistant

About Anglo-Eastern

Anglo-Eastern stands as a global powerhouse in the ship management services industry. With our headquarters in the vibrant city of Hong Kong, we've been at the helm of the industry for over four decades. Our comprehensive suite of services encompasses all aspects of ship management, crew management, and technical services, catering to all types and sizes of ships. Our reach is truly worldwide, with a presence in 25 offices across Asia-Pacific, Europe, and the Americas employing 32,000 seafarers and 2,100 shore staff. At Anglo-Eastern, we're more than just a service provider; we are innovators, problem-solvers, and pioneers, actively shaping the future of global shipping.

Roles and Responsibilities

Coordinate with Recruitment on candidates for officers and crew for new induction and authentication certification.

Crew Rotations and coordinating crew changes with Agents and vessels

• Follows advanced planning planning of reliefs and regular communication with seafarers (direct hire) or manning agencies to ensure timely relief

Issuance of Employment contracts + joining documents

• Provide all needed joining documents in a timely manner
• Ensure that all joining documents are filled out, signed, and uploaded in Crew Inspector
• Ensure that all documents and certificates are valid and uploaded in Crew Inspector system

Dry Dock/ Technicians/ Special projects preparations/ Ship Startups

• Help Technical Department with sourcing and processing extra crew/ Technicians upon receipt of the filled out ‘Extra crew/ Technician forms’.

Flag Endorsements, Polar code requirements and Endorsements, Madeira Tax forms

• Ensure all officers have flag endorsements / SRA/ CRA prior to flying out from their home country.
• Ensure that all deck officers onboard the vessels trading in polar waters fulfil the polar code requirements and have polar code endorsements.
• Apply for Madeira tax numbers for all seafarers onboard Madeira-flagged vessels

Payroll processing, OPEX reviews

• Process monthly payroll and request for funding from Accounting
• Review and provide explanation for the variances above/ below 5% in the OPEX reports

Travel and manning agency invoices (review and approve)

• Review and code invoices in Eye-Share

What We Offer

We are committed to providing a dynamic and stimulating work environment where your ideas are valued, and your growth is nurtured. This role provides:

• A unique opportunity to work with a globally recognized ship management company
• Exposure to high-impact projects
• Hands-on training and mentorship to aid your professional development
• A competitive compensation and benefits package
• A culture that promotes a healthy work-life balance and prioritizes employee well-being.

We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energise you, we invite you to join our team!

CV to Anne Thibault at thibaulta@angloeastern.com