Program Coordinator

Global Program Management

Twelve months

Peterborough, UK

Role Description

A professional committed to delivering programs on time, within budget and to quality targets by improving the effectiveness of project teams through the application of professionally accepted program and project management methods, techniques, tools, and training. The successful individual will provide leadership and expertise in specific areas of programming and project management processes to ensure that the most efficient and cost- effective implementation of products and services is delivered.

Job Duties

This position is the role of a seasoned project management professional. The successful candidate will support projects that have substantial R&D value, are moderate to complex in nature, and will require limited supervision. This is a staff position that requires a thorough understanding in program and project management tools & processes with the ability to facilitate chartering sessions, develop/validate network diagrams, and lead task integration & compression sessions. Work assignments may be specialized in nature but may also be broad based with coordination required between other staff personnel to deliver larger, more complex programs.

Specific work activities will include the following:

• Deliver planning meetings for smaller projects with little or no requirement for supervision. The individual must possess the ability to work with a range of functional areas to develop a detailed work breakdown structure (WBS) and translate the WBS into credible project and program plans while providing leadership in understanding and following program and management standard processes.
• Develop and produce program and/or project management schedules in Microsoft Project using GPMUK tools and processes. The individual will capture all activity information, identify relationships between activities, and recommend actions to resolve schedule conflicts.
• Coordinate with Program Leads to schedule and support program control meetings & compression sessions and make schedule changes/corrections during those meetings as required. This will include analysis of data from schedule updates to explain the consequences of any changes and, working with project team members to resolve logic errors, explain changes due to updates, and recommends actions to resolve schedule problems.
• Create and maintain issues/action logs, risk registers/FMEAs, scope change requests/logs, program work plans, program cost tracking and provide general workshop planning, execution, and follow-up assistance.
• Works daily with project team members to advocate the importance of robust planning to be successful in implementing on time, on cost, and to the required quality targets. Provides administrative planning and follow-up for program team, steering committee, and governance review meetings
• Train other Program Coordinators and project teams in the program management processes and software. May create report packages and communicate or post program or project status, may also include maintenance of a program web site.

Background Experience

• A college or University degree and/or evidence of equivalent progressively responsible job-related experience in Program Coordination, Information Technology, Engineering, project management or NPI
• Proven experience with project management concepts, including project charters, scheduling and planning projects, and successful on-time delivery.
• Strong project management skills, indirect leadership skills, excellent communication skills, ability to multitask effectively, strong analytical and organizational skills.
• Excellent interpersonal skills to deal with sensitive issues, develop others, or to influence others inside and outside the department to take specific actions.
• Will possess extensive knowledge of project management software (MS Project experience desirable) MS Office (Excel/Word/PowerPoint), Adobe Acrobat, and Web Publishing tools.

Exceptional Candidates will also demonstrate

• Experience of project resource loading and forecasts, cost loading and forecasts, scope management, and other project management tools including risk management.
• Strong interpersonal skills including team leadership, adaptive communication skills, and strong analytical and organizational skills.
• A recognized Project Management qualification such as Prince 2, PMP, or equivalent.
• Knowledge of company policies and processes, and company products and customers.
• Previous Six Sigma experience.