Procurement Manager

About APUC

Advanced Procurement for Universities and Colleges (APUC) is the Centre of Procurement Expertise for, and owned jointly by, all of Scotland's Universities and Colleges. With collaboration, responsibility, and integrity at the heart of what we do, we're all about helping our member institutions achieve their objectives, whether putting together Framework Agreements, or working in our client institutions.

Joining APUC means joining a community of peers, and getting the chance to get together often and having network opportunities throughout the year. Peer support and collaboration is integral at APUC.

We currently employ around 90 people, most of whom are based within Colleges and Universities but with some based in our regional offices in Stirling (HQ), Glasgow and Edinburgh.

About the Role

This role is an exciting opportunity for the right candidate to secure an entry level procurement position in a best in class organization. Reporting to the Head of Operational Procurement within the college, the role holder will work for APUC but be based within Edinburgh College, covering a wide variety of supply chain activities including:

• Processing electronic purchase orders;
• Optimisation and maintenance of College Procurement and related systems (including, but not limited to, the Purchase to Pay (P2P) System and the Contract Management Systems)
• Supporting end users to secure quotes in line with the College thresholds;
• Supporting team with low value/low risk tender processes;
• Providing advice and guidance on College Contracts and use of national Procurement Framework Agreements;
• Contract Administration;
• Procurement and P2P System Training for end users.

Edinburgh College is a fast-paced, exciting environment with a tendering pipeline covering Estates, ICT, Professional Services and more. Procurement is well-regarded within the College – APUC have provided a shared service here since around 2011.

As one of the largest colleges in the UK and a key contributor to learning in our capital city, Edinburgh College is proud to support over 25,000 students from around 97 countries worldwide to achieve the future they want. As a student-centred organisation and one which offers around 700 courses across 32 subject areas, Edinburgh College also works with more than 1,800 industry partners to help secure the best possible employment opportunities for our students. Edinburgh College has great on-site facilities including a gym, pool, training restaurants, shops and canteens. Plus you get to be part of a unique organisation which contributes to improving the lives of others

Knowledge and Skills

• Have effective and highly responsive customer management skills;
• Attention to detail and a methodical approach to systems management and organisation.
• Be of high intellectual calibre, with the highest ethical standards;
• Studying towards (or prepared to study towards) achieving Membership of the Chartered Institute of Procurement and Supply;
• Have the essential competencies of clarity of purpose, self confidence,integrity and strong influencing power; and
• Be conversant with generic (contract law etc) legal aspects of supply chain management

Experience

• Experience of meeting demanding targets and deadlines on a day to day basis
• Data analysis experience and production of management reports
• Advanced spreadsheet skills and the ability to use financial models to present efficiency performance

Contacts and Relationships

• The post holder must build strong working relationships with all stakeholders and develop the reputation of APUC as a source of expert guidance and support both to institutional customers and suppliers

Why Work at APUC

• Full time hours are 35 hours per week on average and can be worked 5 x 7 hour days or you can compress your hours to work either 4.5 days per week, 9 days per fortnight (so a long weekend every 2 weeks) or 9.5 days per fortnight. If you choose a 9 day fortnight, our default non-working time is a Friday but occasionally other days can work better.
• We aim to provide a work life balance for colleagues and offer flexible work options for all including flexible start and end times and options to take longer or shorter lunches as preferred.
• Hybrid working with colleagues coming into the office 5 days per fortnight. Space is available for those who want to come in more often, and we have in-person and online events throughout the year to make sure we stay well connected.
• Your holiday entitlement (given in hours) is equivalent of 26 x 7 hour days and an additional 14 x 7 hour fixed and floating days to cover bank holidays and the festive break.
• We are closed for the festive period (between Christmas and New Year) and Good Friday and Easter Monday. Every year!
• You will be automatically enrolled into our pension scheme and our Group Life Assurance which is based on your annual salary from day 1 of employment.
• We offer enhanced maternity, paternity, and shared parental pay (subject to eligibility criteria).
• Wellbeing activities and events are organised throughout the year in accordance with key national mental and physical health awareness dates.
• Career development is important to us and all staff have regular performance reviews and there is a variety of funding options to enable staff to pursue professional and leadership qualifications, as well as other learning and development opportunities such as access to our Procurement Skills Development Programme and internal workshops.
• Cycle-to-work schemes are available with Cycle Solutions and Halfords (maximum value of £1,500).
• Retail and gym membership discounts & offers with access to our mydiscounts portal.
• Home & Technology benefit is an affordable way of accessing new technology by making savings on National Insurance. Products include tablets, laptops, desktops, SmartTV's, games consoles along with garden furniture and equipment, home improvement tools and more.
• Access to Scotwest Credit Union which offers a range of affordable loans, mortgages and savings accounts.
• We have an Employee Wellbeing Policy and Annual Plan, a team of trained Mental Health First Aiders, and all of our people managers are trained in providing support for employees experiencing mental health issues. Our EAP (Employee Assistance Programme) can be accessed through an online portal which gives access to a library of health and wellbeing articles, as well as allowing you to book counselling sessions.
• We have an Employee Representative and Consultation Group, who meet quarterly. We regularly ask for feedback in a variety of ways at company events or through surveys.

How to Apply

If you are interested in applying please email your CV and covering letter, explaining why you feel you would like to work with APUC and in the particular role mentioned, noting your current salary level and notice period.