Human Resources Administrator ( 1 Year FTC- Maternity Cover)

Before applying please be advised that this role will be based in Swindon for at least 3 days a week and is Fixed Term Maternity cover contact.

Purpose of Role

To provide a comprehensive, professional and customer focussed HR service to partners, managers, and employees. Main element of this role will comprise of:

​

• Recruitment and selection
• Learning and development- supporting Trainees
• HR Administration
• HR Advisory (process/policy application)

​​

​​Recruitment and Selection

• Working with the team to support with the co-ordination and administration of recruitment and selection activities in a timely manner.
• Work with agencies and ensure their invoices are paid accordingly.
• Manage the induction and onboarding process ensuring that it remains effective and is updated as required. This will require the delivery of Day 1 Welcome and Induction including all aspects of the on-boarding cycle.
• Assist with the administration and running of recruitment assessment centres and co-ordination on the day.

​

​Learning and Development

​

• Act as the main point of contact for new starters in supporting them to adapt to the workplace.
• ​Set up learning pathways on the LMS system and provide support for in-house training activities as required and maintain records of CPD.

Reward

• Assist in updating the monthly payroll spreadsheet.
• Undertake flexible benefits administration.
• Compile all annual pay review letters.
• Be the Super User and Liaison for our chosen reward gateway package.

​

HR Administration

• Manage the starter and leaver process and variations to contract, updating the HRIS and co-ordinating with various stakeholders including IT.
• Record sickness absence on the HRIS and support managers with the absence management process in line with the Sickness Absence Policy.
• Prepare offer letters and contracts and co-ordinate the completion of new joiner documents including reference checks, right to work and other compliance checks.
• Use template letters and forms to manage all aspects of the employee lifecycle such as maternity, paternity, flexible work requests, pay reviews etc.
• Co-ordinate the probation process and long service letters.
• Compile overtime, TOIL and holiday reports for finance and various other reports as per business requirements.
• Organise and conduct Stay Interviews with new joiners and Exit interviews with leavers.

​

Knowledge, Experience and Qualifications

​

• Excellent planning and organisational skills, good time management and the ability to remain calm under pressure.
• ​High attention to detail.
• ​A role model for the Monahans values and behaviours: Integrity, Client Focused, Respectful, Innovative, Collaborative, Approachable.
• ​The ability to prioritise and work for multiple stakeholders, providing an outstanding service.
• ​Knowledge and experience gained working in an HR environment is essential, preferably in a similar position (professional services)
• ​Recruitment experience of handling various roles using agencies and direct recruitment.
• Knowledge of apprenticeship programmes and experience with recruiting and supporting trainees or apprentices.
• ​Experience of providing support and advice on a wide range of HR issues to managers.
• ​Ability to demonstrate confidentiality and sensitivity in dealing with all issues of business, especially when handling sensitive situations and information.
• ​A confident communicator (both verbal and written) with a personable and professional manner and the ability to interact and relate to all levels of staff and build strong working relationships.
• ​Ability to take a problem-solving approach – to analyse information and situations and generate reasoned and risk-based recommendations and solutions.

​

​