Project Manager

Job Description: Project Manager

Job Title: Project Manager

Location: Southeast England (Hampshire, Berkshire, Surrey, Sussex, Kent)

Salary: Permanent £55,000 + CA

Reporting to: Contracts Manager / Operations Manager

Job Function: Responsible and accountable for the safe coordination of various allocated projects of differing values and complexity. All projects must be delivered within the agreed cost, scope, and programme.

Job Description

1. Contract Delivery

Key Role 1 – Pre-Construction Set-Up

• Develop, implement, and monitor progress of the pre-construction process plan.

• Organize and attend external start-up, site visits, and design meetings.

• Organize and attend internal initial launch, departmental handover, and price review meetings.

• Obtain quotations from key suppliers and subcontractors, ensuring that enquiries include the correct terms and conditions. Confirm that proposed subcontractors agree to the company's terms and conditions.

Key Role 2 – Contract Coordination

Technical:

• Arrange and attend meetings with clients, consultants, and subcontractors.

• Coordinate with the internal design department to ensure awareness of contract setup and relevant developments.

• Agree on budget, scope, and programme with the technical team.

• Organize necessary site surveys.

• Ensure incoming and outgoing drawings and documents are electronically stored and registers are maintained.

• Review drawings to ensure compliance with scope before internal/external issuance.

• Maintain overall control of RFIs (Requests for Information) and TQs (Technical Queries).

Fabrication/Purchasing:

• Coordinate with internal fabrication and purchasing departments to ensure awareness of the contract setup and relevant developments.

• Agree on budget, scope, and programme with the fabrication team.

Site Services:

• Coordinate with the Operations Manager to ensure awareness of the contract setup and relevant developments.

• Confirm resource requirements with the Operations Manager/Deployment Coordinator.

• Agree on budget, scope, and programme with the site services team.

Procurement of Key Subcontractors and Suppliers:

• Liaise with the procurement team to engage key subcontractors and suppliers, ensuring awareness of the contract setup and relevant developments.

• Agree on budget, scope, and programme with key subcontractors and suppliers.

Key Role 3 – Manage Installation & Commissioning Activities

Installation:

• Attend pre-contract and progress meetings as required.

• Monitor the progress of key subcontractors and suppliers.

• Approve subcontractors' H&S documentation.

• Oversee and manage on-site installation and commissioning activities.

• Collaborate with the site services team to produce and manage the commissioning plan.

• Ensure proper documentation is in place for project handover and sign-off.

• Create necessary H&S documentation, including but not limited to RAMS (Risk Assessment Method Statements), Construction Phase Plans, and CDM/Design Risk Assessments.

Key Role 4 – Produce Operation and Maintenance Manuals

• Ensure all internally produced drawings and designs are updated to ‘as-built’ status, incorporating necessary site information, and available for inclusion in the manuals.

• Confirm that subcontractor and supplier drawings are updated to ‘as-built’ status for manual inclusion.

• Collaborate with internal or external resources for the accurate production of O&M manuals.

Key Role 5 – Training Coordination

• Organize and attend training meetings.

• Assist in developing a training programme to meet the project’s needs.

Key Role 6 – Managing Client Interface

• Monitor project programme and ensure effective interfacing with client activities.

• Provide clients with updated information and work summaries.

• Attend update meetings at operational sites and client premises.

• Produce quotations for new and variation works in line with company procedures.

• Prepare HSEQ information for submission to the client.

2. Commercial Delivery

• Collaborate with estimators on new projects and pricing.

• Attend feedback meetings as necessary.

• Monitor project costs and provide feedback on cost variances to relevant departments.

• Issue variation notices as required by the contract (e.g., early warnings, compensation notices) and report any significant exceptions to the Contracts Manager.

• Produce invoice and cost profiles/programmes and liaise with the accounts team accordingly.

3. Health, Safety, Quality & Environment (HSEQ)

• Compile H&S documentation, including but not limited to Construction Phase Plans, RAMS, and lift plans (for Appointed Persons).

• Provide guidance and support, including toolbox talks, site inductions, and accident reporting.

• Coordinate with the HSEQ department on relevant matters throughout the project.

• Ensure that any accidents, incidents, or near misses under their control are documented and reported appropriately.

• Raise concerns regarding breaches of company rules and ensure they are documented.

• Lead by example, setting personal high standards for the team.

• Ensure company quality standards and procedures are met.

• Document and investigate any non-compliance issues.

4. General

• Review project requirements to advise relevant personnel on ensuring compliance with client specifications.

• Ensure that external stakeholders such as clients, subcontractors, and suppliers are aware of their obligations concerning HSEQ matters.

• Undertake any other reasonable tasks as required to ensure the company’s safe, efficient, and profitable operation.

• Report any significant financial or operational issues to their Line Manager or Contracts Director.

• Produce a ‘lessons learnt’ report, if required.