Executive Assistant

Robert Half's client, a global consultancy firm has an opening in their downtown Toronto operation for an Executive Assistant / Project Assistant to support one of the leading consultants in their Leadership Advisory Practice. As the Executive Assistant / Project Assistant, you will have the ability to apply your administrative experience coupled with your project management skills. This is a great opportunity with a client focused and fast paced organization. This is a permanent role with a hybrid model, 50% office / 50% remote.As the Executive Assistant / Project Assistant, your responsibilities may include but not limited to the following:- Serve as a business partner providing ongoing project management assistance in complex and confidential assignments - Work closely and effectively with multiple internal teams as well as client groups ensuring deadlines are met and clients are served - Ensure that global database is updated and accurate, including client/internal documents, notes, emails, and appointments - Take a hands-on approach in producing high quality deliverables, ensuring completion within the designated timeline. - Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often under tight deadlines - Assist in reviewing invoices for clients prior to approval and billing - Build positive relationships and interfaces with high-level executives involved in highly confidential projects - Manage a complex calendar and arrange all scheduling for meetings and events - Arrange and coordinates complex and detailed travel plans, itineraries, and agendas - Compose, prepare, and edit correspondence that is often confidentialQualifications:- 5 or more years of experience in an EA/Project Assistant position supporting a senior executive - Demonstrated project coordination experience - Strong communication skills both verbally and written - Strong organizational and planning skills - Ability to build positive relationships - Demonstrates the ability to complete tasks in a timely and accurate manner - Proficient in Microsoft Office (Word, PowerPoint and Excel)Total Rewards: - Competitive base salary - Annual bonus - Annual RRSP employer contribution - Hybrid work model, 50% in office / 50% remote - Personal Time Off - paid vacation, sick days, and personal days - Comprehensive Health Plan - medical, dental, vision, life insurance, long-term disability - Employee Assistant program (EAP) - Employee wellness program - Downtown core office, minutes walk from Union stationRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use.

Location: Toronto, CA

Posted Date: 10/6/2024