Administrative Assistant

Iogen is uniquely positioned to win the Net Zero energy transition with transformative bioenergy technology. We have been a leader in low-carbon fuels for more than 35 years, always on the exciting edge of development. We are focussed on the science and technology that produces abundant, affordable RNG-based fuels while removing carbon from the atmosphere and are developing new ways to turn biomass into transportation fuels while using existing refinery infrastructure to do it. We are excited about the future and are looking for highly motivated people with a strong technical background, a positive attitude and demonstrated initiative to join our team. The Role We have an immediate opportunity for a dedicated individual to join us as an Administrative Assistant with reception duties, reporting to the Senior Law Clerk. This is a permanent, full-time role. You will work in our Ottawa office five days a week. Job Responsibilities As an Administrative Assistant with reception duties, you will be responsible for the smooth day-to-day functioning of the office, providing an effective and efficient level of service to iogen visitors and personnel, and to ensure their business needs and requirements are met in a welcoming and professional environment. Duties include: Supports day-to-day office operations and provides a positive first impression by greeting visitors in-person, by phone or virtually, responding to basic inquiries and forwarding to the appropriate iogen colleague Administer and monitor the employee and visitor lobby management software at the front desk Coordinates conference room bookings. Acts as first point of contact for these spaces for employees and external visitors Prepare and sign for courier shipments, sort and distribute incoming mail in a timely manner Provide administrative support to the Technology and Innovation team, including scheduling team meetings, taking meeting notes and tracking actions Prepare monthly reports and support administrative tasks for iogen’s Health, Safety and Environmental programs Maintain the training database Support members of the management team with various administrative tasks including travel and preparation of expense reports Coordinate office contracts, including coffee service, photocopiers, office supplies Maintain cleanliness of reception, lunchroom, media room, and meeting rooms Completes other administrative duties or special projects as requested by the Senior Law Clerk Qualifications Completion of a post-secondary diploma in an office/clerical specialization or equivalent experience 2 – 4 years of experience in an office environment is preferred Strong organization skills with high attention to detail and ability to be flexible Ability to remain positive and professional within a small team environment Ability and interest in learning new skills and knowledge Excellent communication and interpersonal skills Knowledge of Microsoft Office Suite including Excel charts Familiarity with Health, Safety and Environmental regulations is an asset Benefits Comprehensive benefit plan GRSP/DPSP matching program Life insurance EAP (employee assistance plan) On-site parking To apply If this opportunity relates to your qualifications and experience, please consider applying. Your application should consist of: Your resume or CV, including your name, email and phone number Cover letter, explaining why this role is a good fit for you and your career progression Please email to careersiogen.com Iogen is committed to providing equal opportunity for all qualified individuals and applicants for employment without regard to race, colour, religion or creed, sex, age, disability, national origin, language, political belief, pregnancy, marital status or sexual orientation. If you require accommodation(s) at any stage of the recruitment process, please contact us in confidence by emailing us at careersiogen.com. All requests for reasonable accommodation will be considered fairly and objectively, ensuring applicants are treated with respect and dignity. You must be legally allowed to work in Canada to be eligible for this position. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete

Location: Canada, CA

Posted Date: 10/5/2024