Legal Secretary- Relocate to Saudi Arabia

About the job To join one of Saudi Aramco's Subsidiaries. This position requires full relocation to Saudi Arabia. Job Title: Legal Secretary Location: Al Khafji, Saudi Arabia Company: Saudi Aramco Subsidiary Job Purpose Responsible for providing comprehensive administrative and governance support to the management committee and board of directors, facilitating effective communication, record-keeping, and compliance with corporate governance standards Job Dimensions and Business Metrics Highest level of confidentiality and access to information which unauthorized disclosure could be expected to have a severe or catastrophic adverse effect on organizational operations, organizational assets, or individuals Key Accountabilities include the following. Other duties may be assigned as required. Plans and coordinates meetings of the management committee and board of directors. Prepares meeting agendas, distribute meeting notices, and gather necessary documents. Ensures meeting logistics, including room reservations, catering, and audiovisual equipment. Attends meetings and record accurate minutes and actions. Maintains a secure and organized record of meeting minutes, resolutions, and official documents. Ensures that meeting minutes are distributed to relevant stakeholders in a timely manner. Acts as a primary point of contact for communication between the board, management committee, and executive leadership. Assists in preparing and distributing board communications, including notices, reports, and materials. Ensures compliance with legal and regulatory requirements related to board meetings and governance. Assists in the preparation and filing of required regulatory documents and disclosures. Maintains knowledge of corporate governance best practices and recommend improvements. Assists in the onboarding and orientation of new board members. Provides support to board committees as needed, including coordinating committee meetings. Maintains board member records and contact information. Establishes and maintains a comprehensive records management system for board-related documents. Ensures that records are preserved and accessible for historical reference and audits. Strictly follows established environmental, health, safety and quality policies and procedures in order to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude. Undertakes accountabilities in the operational excellence process as set out in the schedule of responsibilities. Contributes to the processes of continuous improvement for the area assigned. Performs any other relevant task as directed by Corporate Governance & Shareholders Relations Manager. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education, Certificates, Licenses, Registrations and/or Experience 3-5 years of experience in Law/Governance field preferably in oil & gas sector. Academic background includes a minimum of a Bachelor’s degree in law or equivalent. Strong understanding of corporate governance, legal and regulatory requirements, and risk management.

Location: Ontario, CA

Posted Date: 10/3/2024