Corporate Receptionist

Position: Corporate Receptionist Location: Downtown Toronto - on-site Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. or 9:30 a.m. to 5:30 p.m. Job Type: Full-time We are currently seeking a highly polished and experienced Corporate Receptionist to join our client in downtown Toronto. You will be responsible for supervising and managing all front office duties and be a professional first point of contact for incoming calls and visitors. Our client's Corporate Headquarters hosts a high volume of high-profile clients, therefore formal business attire is required at all times. Reporting to the Senior Executive Business Partner, the responsibilities are: - Effectively receive and redirect incoming calls and e-mails in a courteous, timely and professional manner - Welcome all incoming clients and guests in a courteous and professional manner - Ensure comfort and direction for clients, candidates and guests at all times (ensuring they are taken care of, seated with an offer of a beverage - Send and receive all couriers and mail in a timely manner - Effectively manage bookings for meeting spaces when requested - Manage and arrange all required beverage and catering orders for meetings as required - Liaise with Administrative Assistants and Executive Assistants regarding appointments, meetings and external visitors, being cognizant of Executive schedules - Ensure front office, kitchens and meeting rooms are kept in proper order, well-supplied and presentable for clients and guests at all times - Effectively manage office supplies and orders to ensure consistency and cost-efficiency - Update and maintain administrative policies and procedures including Company Directory and telephone extension lists - Support non-confidential Onboarding tasks for new employees including logistics preparation and meeting scheduling - Assist other Departments with support overflow work, including (add Wealth tasks and mail merges for CEO’s office) and other duties currently assigned Requirements : - At least 5 years of reception experience in an office environment, preferably within the financial/wealth management sector - Outstanding verbal and written communication skills while providing an exceptional client service experience - Expert-level user of Microsoft Office, scheduling and e-mail - University Degree or College Diploma in Business Administration or an equivalent combination of education and experience - Ability to work independently as well as within a team - High level of attention to detail - Ability to work under pressure, while managing multiple/shifting priorities with a calm and poised demeanor - Demonstrated judgment, tact, discretion and ability to handle complex matters of a sensitive and confidential nature - Professional appearance, with a keen customer service-orientation and the drive to go above and beyond for clients, guests and co-workers - Consistently demonstrates corporate values and acts as a positive team-player - Exceptional communication skills Please forward a polished resume to Arriane Liangcungco at arriane.liangcungcoquantum.ca. REFER A PERM HIRE AND EARN UP TO $1,000 OUR VIRTUAL DOORS ARE OPEN We’re also bringing the interviews to you by various web applications, virtually Contact us today for your next opportunity.

Location: Toronto, CA

Posted Date: 10/2/2024