Recruitment Scheduler

Contract Recruitment Scheduler / Recruitment Administrator

• 6 Month Contract (inside IR35)
• London / Hybrid

Job Overview:

An excellent opportunity has arisen with a global brand for a detail-oriented Recruitment Scheduler to support an established talent acquisition team during a period of growth. The Recruitment Scheduler will be responsible for coordinating interviews, managing candidate communications, and working closely with recruiters, hiring managers, and candidates to ensure a seamless recruitment process.

Role and Responsibilities:

• Arrange phone, video, and in-person interviews with candidates and hiring teams, ensuring availability and timeliness
• Point of contact for candidates throughout the interview process, providing updates, confirmations, and necessary details
• Oversee the scheduling and rescheduling of interviews maintaining accurate calendars for recruiters and interview panels
• Ensure interviewers have the necessary candidate resumes, interview guides, and other relevant documents
• Provide candidates with all necessary details regarding interview format, location (if in-person), and virtual meeting links
• Ensure all interview data and candidate information is accurately recorded in Applicant Tracking Systems (ATS)
• Work closely with recruiters, hiring managers, and other internal stakeholders to align schedules and address any last-minute changes
• Ensure a positive candidate experience by offering timely support and a clear flow of communication.
• Assist with the coordination of recruitment-related events, such as job fairs and interview days.

Essential Skills and Experience:

• 1-2 years of experience in recruitment coordination, talent acquisition, or a similar role
• Proficiency in MS Office Suite (Outlook, Excel, Word), experience with Applicant Tracking Systems (ATS), and video conferencing tools e.g. Microsoft Teams, etc
• Strong attention to detail with the ability to juggle multiple schedules and prioritize tasks in a fast-paced environment
• Excellent verbal and written communication skills for candidate and internal stakeholder engagement
• Ability to work efficiently, manage time effectively, and meet deadlines
• Capable of resolving scheduling conflicts and adapting to last-minute changes
• Strong interpersonal skills with the ability to work in a team-oriented environment