Administration / Business Support Assistant

Allegis Global Solutions is recruiting for a contract position and the assignment will be at Warner Bros. Discovery

WARNER BROS. STUDIOS LEAVESDEN (WBSL)

Administration / Business Support Assistant

6 months initial contract

Onsite - Leavesden - Mon-Fri

8 hour working day (+ 1 hr lunch)

Hours 0730-1630 (but could possibly move to 0800-1700 if required)

Company Overview

Warner Bros. Studios Leavesden (WBSL) is a purpose built, state-of-the-art film and television studio offering one of the largest facilities in the UK. This 200 acre secure site has a quarter of a million square feet of stage space, back-lot tank, one of the largest heated underwater filming tanks in Europe and an 100 acre back-lot.

WBSL has a collection of thirteen sound stages, some of which are the largest in the UK. The site also has its own, on-site Production Rentals division, which provides the industry with state-of-the-art lighting equipment, scaffolding and production supplies for stage and location shoots. WB De Lane Lea based in Soho, London, provides state of the art facilities in audio post production for feature films and television.

These facilities make Warner Bros. Entertainment the only Hollywood studio to own and operate a production and post production facility in the U.K.

Warner Bros. Studio Tour London – The Making of Harry Potter showcases the authentic sets, special effects and behind-the-scenes secrets of the Harry Potter film series. Located at the Studios where all eight films were produced.

PRIMARY PURPOSE OF JOB

To provide administrative support to the Rigging Department, working alongside the manager and coordinators to support all requirements.

KEY RESPONSIBILITIES

• Purchase Orders: Managing all aspects of the PO life-cycle including raising and tracking POs and maintaining the spreadsheets, goods receipting, collating paperwork and handling queries
• Assisting the team with purchases for the office
• Filling and organising paperwork
• Covering the phone and taking messages
• Taking orders for rigging equipment from customers and preparing delivery notes
• Creating quotes for customers
• Logging equipment in and out on our computer system
• Data entry
• Ad hoc support to the team as required, including cover for Set Lighting Dept.

SKILLS/KNOWLEDGE REQUIRED

• Computer literate with strong MS office skills
• Familiarity with SAP systems favourable
• Understanding of the administration of Purchase Orders favourable
• Ability to cope under pressure from clients and colleagues, responding quickly and appropriately to requests, using own initiative, and being prepared to ask for help and advice when necessary
• Highly organised self-starter with excellent interpersonal and communications skills.
• Hands on approach and commitment to get the job done.
• Ability to work well within a diverse team
• Excellent phone manner

Please apply to be considered.