Contracts administrator II

Responsibilities

Responsible for stewarding and administering vendor contracts and/or orders to ensure uninterrupted goods/service delivery to buyers and compliance with controls. Responsible for researching and analysing existing contracts and making recommendations on various issues.
Monitors and manages contract expiration dates.
Works with moderate work direction and is skilled and knowledgeable to the position.
Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
Provide contract status reports to management for review.
Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS and business requirements.
Provide support to Accounts Payable as required.
Coordinate with field personnel and confirm that Contractor performance evaluations (on-going or end-of-service) results are captured for future contract consideration.
Work with Contract Advisor and Representatives to identify performance and efficiency improvement opportunities in contracts.
Work closely with Procurement on contract renewal, contract award, contract resolutions and contract follow-up action items.

Skills and qualification

Microsoft Excel and other analysis tools
Experience within a large corporation or complex organisational setting.
Experience in engaging with contractors, in a developing country environment.
Experience of using SAP (or other) computerised maintenance management tools.
Business and ethics compliance. - Understanding of company
expectations relating to controls, reporting and compliance
Understanding and knowledge of the local country's commercial environment, and the role of government and regulatory authorities.
Ability to integrate security and community objectives into
plans for Service & Material Contracting.
Budgetary reporting and analysis skills
Solid written communication and reporting skills
Maintenance and Reliability (M&R) processes - Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
Knowledgeable of contracts terms and conditions
Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
Good observation and listening skills
Demonstrates high level of initiative.
Good interpersonal and motivation skills.
Good communications and presentation skills
Good organisational and administrative skills
Good communication skills (oral & written) in English
Ability to interact in a multi-cultural environment
Good Planning, execution and organisational skills
Excellent computing skills
Ability to work independently

Location: Hythe, GB

Posted Date: 9/29/2024