VIP & Events Manager

Karla Otto is a renowned public relations and communications agency with offices across 14 locations in the UK, EMEA, US and Asia. Established in 1982 by Karla Otto herself, the agency has since grown to become a global leader in luxury brand PR and events.

With offices in major fashion capitals such as Milan, London, New York, and Los Angeles, Karla Otto represents some of the most prestigious fashion, beauty, and lifestyle brands in the industry.

In 2017, Karla Otto and K2 merged to form The Independents, a global group of agencies for industry leaders across luxury and lifestyle. Currently this group comprises of Bureau Betak & Bureau Future, Karla Otto, K2, The Qode, Lefty, Prodject and CTZAR, Atelier LUM, INCA Productions, Atelier Athem, Sunshine, Bureau Béatrice & Kitten Production.

Our network of expert strategists, designers, planners and publicists work tirelessly to deliver exceptional results and establish long-term partnerships with our clients. We are passionate about the world of fashion, beauty, and luxury, with everyone bringing their unique expertise and insights to the table. We are driven by a shared commitment to excellence and a deep understanding of the ever-evolving industry landscape.

To help support our future growth as an agency, we are looking for a VIP & Events Manager to join our team based in our Paris office.

KEY RESPONSIBILITIES

• Management of the VIP request and sample trafficking coordinating the junior positions in send outs, returns and tracking
• Coordinate fittings and showroom management
• Participate in brainstorming session and assist in talent casting suggestions
• Assist with VIP guestlist invitations for client events
• Assist with VIP guest attendance at client events, greeting guests at the door, chaperoning photographer, photocalls, managing car booking and front of house needs.
• Assist with negotiation and contracting of talent paid endorsements
• Conducting and completing market and industry research
• Prepare and distribute VIP media alerts and client notifications
• Update contact database
• Compile reports for clients as requested
• Be responsible for maintaining and creating VIP clippings book, along with counterparts in the other Karla Otto offices
• Undertake administrative tasks such as manage VP and Director’s calendars (assist with booking travel for VP, Director, Press and Clients as needed, internal reports and filings etc.)

KEY ATTRIBUTES

• Minimum of at least 5-year experience in public relations
• Associate or bachelor’s degree required in business, advertising, PR, marketing, communication, or related field
• English professional working proficiency both written and oral
• Strong communication skills (both written and oral), research, and organization skills
• Be able to work under pressure to meet deadlines
• Accomplishes tasks accurately, thoroughly, and with a keen eye for detail both with quantitative and qualitative data
• Willing to go above and beyond the call of duty in order to complete a project accurately and on time
• Highly motivated and enthusiastic
• Strong work ethic
• Must be efficient in Outlook, Excel, and PowerPoint + Fashion GPS

Permanent position to be filled from December 2024 in our Paris office (16°).

At Karla Otto, we are always looking for personalities with positive charisma who are enthusiastic, self-motivated, and have a keen sense of aesthetics.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!