Receptionist

Job Title

Receptionist

Education

High School

Location

833 Chestnut - Philadelphia, PA 19107 US (Primary)

Category

Administrative / Clerical

Job Type

Full-time

Job Description

At Ballinger, we are passionate about complex challenges and real-world problem-solving. Design challenges come in all shapes and sizes, and the ones we prefer test us as design professionals. We seek out complex projects with big impact because they require us to ask tough questions, synthesize data, and push past the boundaries of existing answers into the realm of innovative solutions. Ballinger team members thrive on those challenges because our clients do, too: our work for them enables their ambitious endeavors in science and medicine, research and government, manufacturing, and technology. Ballinger welcomes ambition with career development, mentorship, and leadership opportunities. Here ideas will always be more important than hierarchy because they result in buildings as transformative as the missions they serve.

Responsibilities:
• Greet clients and visitors in a professional manner
• Answer phones and route calls to the proper personnel or take messages when required
• Provide callers with information, such as the address, directions to the location, website and other related information
• Maintain the reception area, keeping it clean and free of clutter
• Schedule conference rooms
• Communicating with Building Maintenance
• Scheduling (and keeping a spreadsheet for) performance reviews for employees
• Occasionally assisting the administrative and facilities team with ad hoc duties
• Complete the Specifications process and support Shop Drawings as needed
• Additional duties and responsibilities may be assigned as necessary

Requirements:
• Prior experience as a Receptionist, or similar role
• Must have strong interpersonal skills
• Must be able to interact and communicate with individuals from all levels of the firm
• Must be proficient in a variety of computer software applications including Microsoft Office (Word, Excel, Outlook, etc.)
• Must be able to work in a fast-paced environment
• Ability to multitask and collaborate
• Ability to establish priorities and meet deadlines
• Contribute positively as part of a team, assisting with various tasks as required

It is the policy of Ballinger to ensure Equal Employment Opportunity without discrimination or harassment on the basis of race (including hairstyle/texture), religion, color, citizenship, national origin, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or any other characteristic protected by law. Ballinger prohibits any such discrimination or harassment. We are committed to a diverse and inclusive workplace for all.

Ballinger's Approach:
Our interdisciplinary teams collaborate on solutions that require a synthesis of disciplines. We believe integrating architecture, planning, interior design, and engineering is key to achieving excellence in the design of transformative environments. We were one of the first firms to merge the disciplines into a professional practice. At Ballinger, architectural and interior designers work collaboratively and creatively with planners and engineers. Our range of skills, perspectives, and experiences, directed toward a common goal, produces ground-breaking outcomes.

What We Offer:
We believe that people are our greatest asset and the precision, expertise, and collaboration that we bring to our projects sets us apart from the competition and enables us to make an impact on our world and community. We offer a Comprehensive Benefits Package, including Medical, Dental, Prescription, Wellness, FSA/HSA, Employee Assistance Program (EAP), Short and Long-Term Disability Programs, Tuition Reimbursement, Paid Parental Leave, 401(K) plan with company contribution, Commuter Benefits, Paid Holidays, and Personal Time Off (PTO), Community Volunteer Events and fresh fruit and yogurt provided every morning in the office.

Location:
This role is based in our Philadelphia, PA headquarters on-site Monday-Friday, 5 days per week, 8:30 am -5:00 pm.