Bid Co-Ordinator

An opportunity has arisen with our client, a world leader in the engineering industry. This Bid Co-ordinator role comes at an exciting time of growth, investment, and transformation. The business has a focus on internal continuous professional development of its staff, and has many excellent examples of people progressing their careers within the business.

Benefits:

The successful candidate will benefit from:

• 1 day working from home
• Early working hours to avoid traffic congestion (with some flexibility)
• 33 days holiday
• Healthcare benefits
• Pension up to 7%
• Free on-site car parking

The business is expanding and investing in new facilities on site in Sheffield, and as such, as workloads increase within the office, a Bid Co-ordinator is required to join the Sales team, to assist with putting together bids, quotations and contracts for new and existing projects.The team need support with managing new enquiries, and the support to produce high quality bid packages. This role will also support the sales team with organising meetings, invoicing, and data collation. This role requires the highest levels of attention to detail and an ability to work under pressure to demanding deadlines.

Duties for the Bid Co-ordinator role include:

• Entering relevant data onto the internal ERP system
• Establish and monitor internal SLAs to support a swift contract approval process internally with each department.
• Ensure compliance is adhered to at all times
• Attend and participate in internal and external audits for sales
• Set up internal sales authorisation approval meeting for all Bids, attending meetings to support with information and quotations.
• Process and validate new orders received into the business against original tender documents
• Co-ordinate and maintain acatalogueof contracts, bids and relevant data
• Collateand report on bid/proposal feedback
• Act as a key point of contact for various internal departments to resolveenquiries and approvals relating to bids and contracts
• Support the sales team by booking travel, processing expenses and raising purchase orders
• Maintain spreadsheets for quotations, reporting on these regularly and using them to generate new quotations.
• Managing and responding to new external contracts
• Preparation of draft quotes for the sales and BD Managers

The role requires someone meticulously organised, with a high attention to detail, highly numerate, and with the confidence to manage stakeholder and have input during contract meetings.

Experience required:

• Strong numerical skills - these will be assessed
• Previous administration experience, ideally within a sales environment
• Any experience dealing with complex quotations for bespoke orders, bids, tenders, or contract paperwork is advantageous
• Excellent communication skills - the role involves liaising across and chasing up required facts and figures from stakeholders across the business
• Confidence to represent the team at internal meetings, and to liaise with senior Directors on a daily basis
• MS Excel intermediate skills

This is an excellent opportunity to join a well-known, well-established and stable local business with world-class engineering capabilities, and a friendly and focused team. There will be opportunities for continuous learning and development as well as internal progression wherever possible.

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