Property Administrator

Property Administrator - Office based in Solihull - Permanent - Competitive salary offered

Hours of work:37.5 Monday to Friday

Benefits:25 days holiday plus Bank Holidays per annum, secure free parking, subsidised canteen, Healthcare and Cash Plan, pension.

Job Description

Reporting to the Head of UK Investment, responsible for all the administrative tasks associated with owning and managing a substantial UK based property portfolio to include insurance, data input, board and bank reporting and tenant liaison.

Insurance

-Being the main point of contact for any insurance matter for IM Properties

-Ensuring all assets have the correct level of cover

-Raising invoices for annual premiums

-Dealing with any tenant queries and claims

-Working with the broker to ensure the information on each asset is correct

-Arranging insurance inspections

Data Input

-Ensuring the IM Properties property database is accurate and up to date

-Inputting new leases / tenancies

-Making changes to rents / lease terms

-Reading leases / lease summaries

Data Export / Reporting

-Running monthly investment reports

-Extracting quarterly board reports

-Running quarterly bank reports

Sustainability

-Keeping EPC register up to date

-Assisting with data collection for reporting purposes

-Be the interface with the IMP energy consultant

Support for the team including but not limited to

-Adding letters to letterhead, scanning, printing, witnessing etc

-Meeting room booking

-Arranging inspections of properties

Minimum Requirements:

• At least 3 years working experience, in a data input / administration role
• Proficient in Microsoft Office (Outlook, Excel & Teams)
• Good standard of education. GCSE passes in core subjects (English & Maths)
• Ideally would have some experience in UK commercial property

Competencies/Skills required:

• Accuracy and attention to detail
• A proactive, confident, and positive approach
• Good communication skills, both written and verbal as you’ll be liaising with many stakeholders
• The ability to use own initiative but also know when matters need to be referred
• Time management skills in a fast-paced environment
• Team player with the ability to multitask and work under pressure
• Willingness to learn and develop
• Ability to work across teams and liaise with different businesses

Interested? Apply today to find out more!