Construction Planner

Job Description:



Responsibilities:

• Ensures the effective execution of all maintenance work control processes by utilizing Client and CMMS systems.


• Plans and schedules the day-to-day activities of technical facility maintenance teams, work orders, purchase required parts, and requests and coordinates subcontracted service.


• Follow up with the client to assure customer satisfaction with work order and contract requirements.


• Manage routine and emergency service requests for both daily incoming and after hours calls and emails.


• Create work orders for all service requests, PM s, routine repairs and corrective action work.


• Schedules and dispatches contractors and team members.


• Debrief tradesmen and team members after completion of each call.


• Respond to all messages left overnight, including emergencies.


• Maintain the schedules for Preventative Maintenance, Corrective and Reactive work orders.


• Maintain billing, scheduling and staging of materials, and database information.


• Order various parts and equipment, as required.


• Maintain customer history files in CMMS.


• Manage all manufacturer related warranties and parts.


• Manage service timecards and work orders to service schedule.


• Coordinates service contractor s Preventative and Corrective maintenance scheduling with facility manager and customer.


• Schedules contractor activities for building access.


• Manages all vendor invoices for accurate service dates, services performed, purchased parts and billed costs.


• Requisitions supplies and equipment necessary to complete preventative, corrective and reactive service.


• Assure all work is documented and work orders are closed in the CMMS.


• This includes all labor, materials and history documented.


• Work with On-Site Manager, Service Manager and maintenance team to assure all equipment and preventative maintenance inspections have been inputted into the CMMS with Manufacturer s recommendations.


• Enforces all safety and risk management policies and procedures; reports all accidents and injuries in a timely manner and identifies and corrects unsafe work conditions with management oversight.


• Attends training programs (classroom and virtual) as designated.


• Perform other duties and responsibilities as assigned.


• Ability to adjust their work schedule, as needed.

Requirements:

• Minimum associate s degree in business administration or construction/manufacturing/ production related field, Bachelor s degree preferred.


• Facility Service contracting experience.


• Construction/Manufacturing Scheduling experience.


• Computerized Maintenance Management Systems (CMMS) and Building Management Systems (Client) experience.


• Experience in various Facilities/Construction disciplines (HVAC, Electrical, Plumbing, etc.) and Commercial Facilities Management.


• Applicants should have an excellent knowledge of the maintenance/construction industry.


• Completing records and reports related to building facilities and preventive maintenance programs.


• Strong time management, leadership and organizational skills.


• Five years minimum of related experience required.


• Must be able to identify and prioritize multiple service requests/projects and perform work with a constant awareness of improving processes.

Skills and Aptitude:

• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.


• Ability to maintain a positive attitude.


• Ability to communicate with co-workers and other departments with professionalism and respect.


• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.


• Must have computer skills including working with a CMMS System.


• Good attention to detail.


• Ability to work well under pressure.


• Excellent oral and written communication skills.


• Strong PC skills (Excel, Power point, Word, Access).


• Ability to work on multiple projects with limited direction.

Location: Fountainebleau; FL, US

Posted Date: 9/21/2024