Financial Manager

The Financial Manager is responsible for maintaining the accounting records of the Company and the Fruit Pool ensuring accuracy and compliance with legal standards. The Financial Manager/Financial Manager must ensure all legal financial requirements are met while upholding a fiduciary responsibility to protect the company's financial interests. FRUIT POOL: 1. Monitoring and Processing of Supplier Invoices Ø Data Capturing : Oversee the data capturing clerk's processing of supplier invoices in the fruit pool. Ø Invoice Accuracy : Verify the accuracy of invoices captured and processed by the data capturing clerk. 2. Payment of Supplier Invoices Ø Invoice Verification : Check the balance payable against supporting documentation before payment is captured. Ø Payment Authorization : Submit payments for authorization by the Authorised Party. 3. Customer Payment Handling Ø Receipt and Declaration : Handle incoming currency payments by confirming their validity, nature, and UCR number with the bank. Ø ZAR Allocation and Processing : Allocate payments against the actual exchange rate and record ZAR value against relevant invoices in logistical software. 4. Sales Invoicing and Documentation Ø Container Allocation : Allocate containers per customer in logistical software. Ø Sales Invoice Generation : Generate loading notes and sales invoices, emailing them to relevant parties. Ø Price Confirmation : Confirm all prices in writing with marketers. 5. Cost Accounting Ø Weekly Cost Reports : Calculate and verify weekly cost accounting reports related to the fruit exported per farm per export week. Ø Rectification : Identify and rectify any discrepancies in cost accounting. 6. VAT Compilation and Submission Ø Monthly VAT Report : Compile the monthly Tax Report and VAT Reconciliation for authorization by the Authorised Party. Ø Submission to SARS : Complete and submit the VAT201 to SARS after authorization. Ø Exceed : Liaise with Exceed regarding any Tax / VAT reconciliations and submissions 7. Annual Cost Reconciliation Ø Reconciliation : Reconcile logistical costs between accounting and logistical software, investigating any discrepancies. Ø Communication : Communicate discrepancies to the Authorised Party for inclusion in the final rebate calculation. 8. Account Sale Collection and Processing Ø Sales Values Authorization : Verify the reasonableness of fixed sales values per customer and authorize account sales for fruit sold on consignment. 9. Payment Authorization Ø Supplier and Customer Payments : Authorize and check payments to suppliers and customers (farms), including advance and final payments. 10. Weekly Cost Accounting Ø Receipt Allocation : Ensure correct allocation of customer receipts and input logistical costs in logistical software. Ø Approval Submission : Submit final results per carton for approval to the Marketing Manager. 11. Claims Monitoring and Finalization Ø Claim Management : Communicate, monitor, and authorize claims with relevant parties, ensuring correct recording and allocation. 12. Safeguarding of Funds Ø Fiduciary Responsibility : Safeguard funds of each producer/farm, ensuring appropriate handling and security. 13. Compliance and Legal Requirements Ø Financial Legislation : Ensure compliance with relevant financial legislation. Ø Agreements : Oversee the establishment and maintenance of necessary agreements. 14. Annual Reconciliation Ø Year-End Reconciliation : Ensure the fruit pool balances reconcile to zero before year-end, involving reconciliation between accounting and logistical software. COMPANY: 1. Supplier Invoice Management Ø Invoice Checking and Processing : Receives, checks, and ensures supplier invoices are correct and authorized by relevant employees before processing them in the accounting software. Ø Payment of Supplier Invoices : Captures and authorizes payments in the online banking profile after invoice approval. 2. VAT Compilation and Submission Ø Monthly VAT Reports : Compile the monthly Tax Report and VAT Reconciliation, submits it for authorization by the Authorised Party and then completes and submits the VAT201 to SARS. Ø Submission to SARS : Submit the VAT201 returns and the relevant payment to SARS. 3. Sales Invoice Management Ø Invoice Generation : Generate sales invoices and communicates them to the relevant parties. 4. Reporting and Financial Analysis Ø Management Accounts : Prepares all management accounts and related reports for directors, banks, and other relevant parties. 5. General Ledger and Accounts Oversight Ø General Ledger Maintenance : Oversee the full set of accounts in the general ledger to ensure accuracy and compliance. 6. Budgeting Ø Annual Budget Preparation : The Financial Manager is responsible for preparing and authorizing the annual budget and managing daily budgeted expenses. 7. Income Tax Management Ø Tax Calculations and Submissions : The Financial Manager calculates provisional and final income tax payments, coordinates with Exceed, and ensures timely submission of relevant tax returns. 8. Annual Financial Statements Ø Preparation and Audit Support : The Financial Manager prepares the final set of annual financial statements, ensures all necessary supporting documentation is provided to auditors, authorizes the financial statements, and communicates with relevant parties.

Location: Worcester, ZA

Posted Date: 9/19/2024