Bid Coordinator

Job Title: Bid Administrator/Coordinator

Location: Malling, Kent

Salary: £30,000 - £45,000 plus package

Job Purpose:

We are seeking a motivated and detail-oriented Bid Administrator/Coordinator to join our team. The successful candidate will be responsible for preparing and coordinating bids for existing and prospective clients across all projects. Reporting directly to the Head of Business Development, this role plays a key part in driving business growth and supporting the ongoing development plan. A proactive approach to maintaining and strengthening relationships with both new and existing clients is essential.

Duties and Responsibilities:

• Collaborate with the Business Development & Marketing Strategy plan to align bid activities with business goals.
• Lead the end-to-end bid process, including opportunity identification, qualification, and proposal submission.
• Support business development initiatives and proposals aimed at expanding the company's footprint.
• Assist in creating, developing, and executing strategic plans to support business objectives.
• Maintain and update profiles of completed construction projects with current images.
• Receive, analyse, and distribute tender documents, managing clarifications and amendments as necessary.
• Complete and submit pre-qualification questionnaires and supporting documentation.
• Develop, coordinate, and plan bespoke client presentations.
• Continuously liaise with the pre-construction team regarding bid information and submission timelines.
• Attend project briefings, mid-tender, and post-tender meetings as required.
• Ensure adherence to brand management and corporate identity guidelines.
• Oversee the production of promotional/marketing materials and award submissions.
• Develop and implement bid strategies that align with company goals and client needs.
• Ensure that construction project photography is up-to-date and correctly stored in office systems.
• Craft persuasive and detailed proposals.
• Plan and oversee new business initiatives.
• Participate in client meetings and feedback sessions to drive continuous improvement.
• Coordinate with various departments to ensure all aspects of a bid are addressed.
• Contribute to the delivery of KPIs and business efficiency improvements as part of a team.
• Collaborate with the marketing team on creative tasks.
• Maintain control procedures in line with Integrated Management Systems (ISO 9001, ISO 14001, and ISO 45001).

Education and Training/Key Skills/Experience:

• Preferably, a background in the construction industry.
• Proficiency in Microsoft SharePoint, Excel, Outlook, and Word.
• A valid driving license.
• Strong communication skills, both written and oral.
• Excellent interpersonal skills with the ability to build strong relationships.
• Strong time management and organisational skills.
• Critical thinking and problem-solving abilities.
• Enthusiastic, self-motivated, and proactive.
• Approachable and professional demeanor.
• Reliable and dependable.
• Ability to work independently, flexibly, and as part of a team.